Full control over business expenses
Manage budgets in real time through a unique combination of payment cards and expense tracking. This lets you process the business expenses of your employees faster and more securely.
More than 500 organizations from different sectors rely on SimpledCard
How SimpledCard works
Link to: Business prepaid cards
Issue payment cards
Issue your own bank-independent payment cards from stock and assign them to a team or employee.
Link to: Mobile App
Pay and justify in real time
Receive a notification after purchase and capture the receipt via the mobile app.
Follow a manual added link
Control and approve
Manage the entries and integrate them directly into your ERP or accounting software.
How SimpledCard works
Issue payment cards
Issue your own bank-independent payment cards from stock and assign them to a team or employee.
Pay and justify in real time
Receive a notification after purchase and capture the receipt via the mobile app.
Control and approve
Manage the entries and integrate them directly into your ERP or accounting software.
Keep control of your business expenses with intelligent payment cards
How to improve spend management?
You want reliable financial results but sometimes the smallest stream of spending produces the highest amount of work. Organizing payment methods, processing and checking declarations manually can be a laborious and lengthy workflow.
Every step can be prone to errors, loss of information, risk of fraud, and lead to a lack of insight into your actual spend.
How to improve spend management?
You want reliable financial results but sometimes the smallest stream of spending produces the highest amount of work. Organizing payment methods, processing and checking declarations manually can be a laborious and lengthy workflow.
Every step can be prone to errors, loss of information, risk of fraud, and lead to a lack of insight into your actual spend.
Watertight expense management
SimpledCard helps finance managers to get better control over business spend, so that they can simply rely on their financial reporting.
Experience how you can combine watertight expense management with more ease and security for your employees.
Better control over business spend
❯ Easily stay on top of spend with real-time transaction data
❯ Clear but flexible budgeting with preset limits and real-time card top-ups
❯ Issue bank-independent payment cards yourself and flexibly assign to your employees
❯ Better governance by defining your own cost structures and approval steps
❯ Seamlessly integrates with your accounting software
More ease and security for your employees
❯ On the go and online: pay safely anywhere with worldwide coverage
❯ Watertight cost submission via the mobile app
❯ Swiftly release extra funds for emergencies or block a missing card
Watertight expense management
SimpledCard helps finance managers to get better control over business spend, so that they can simply rely on their financial reporting.
Experience how you can combine watertight expense management with more ease and security for your employees.
Better control over business spend
❯ Easily stay on top of spend with real-time transaction data
❯ Clear but flexible budgeting with preset limits and real-time card top-ups
❯ Issue bank-independent payment cards yourself and flexibly assign them
❯ Better governance, set your own cost structures and approval steps
❯ Seamlessly integrates with your accounting system
More ease and security for your employees
● On the go and online: pay safely anywhere with worldwide coverage ● Watertight cost submission via the mobile app ● Swiftly release extra funds for emergencies or block a missing card
SimpledCard across industries
Whether you want to reduce petty cash, improve control over project costs, manage online spending or unify payment processes, SimpledCard’s experts are here to help you find the right solution.
Cash management
Using petty cash on locations drives up the administrative load for both the finance team and local employees. Decrease the risks of using cash by digitizing most part of the local expenses.
Benefits:
❯ Safer handling of money on locations
❯ Less error-prone
❯ Locations get more autonomy
Frequently used in the following sectors:
Healthcare | Government| Education | Retail
Project costs
Travel costs
Online spending
SimpledCard across industries
Whether you want to reduce petty cash, improve control over project costs, manage online spending or unify payment processes, SimpledCard’s experts are here to help you find the right solution.
What customers say about us
“It was important to find a solution that is simple to use for healthcare teams. And that keeps control simple for me. The teams now justify for expenses via the app, so we don’t have to enter hundreds of excel sheets manually. We can monitor the expenses in real time and intervene where necessary.”
Rob Schumacher
Staff member Financial Administation, THEBE
“We didn’t have 24/7 insight into the expenses that were made. If an incorrect expense had been made, it was difficult to correct. Our station managers now use the SimpledCard payment cards for booking flights and refueling company cars. The solution is simple, user-friendly and provides a good overview of the expenses and current balance.”
Patrick Veldt
Business controller, NAYAK
“We were looking for an innovative payment solution that could cater for online payments and clear budgeting. We found that solution at SimpledCard. The Card Management System allows the budget to be increased in case of an emergency. We are in control of our own expenses, which allows us to financially support projects better and faster.”
Eric Smeding
Head of Global eCommerce, UNILEVER
Find the plan that fits your business
With transparent monthly pricing adapted to your needs
ESSENTIAL
Starting from5 cards
- Pay anywhere with Maestro or Mastercard
- Multiple cards per user
- Instant free transfers
- Scheduled card loads
- Easy onboarding
- Default accounting exports
PREMIUM
Watertight expense management with dedicated support
- Essential +
- Automatic cost allocation
- Batch upload for cost ledgers
- Two-step approval
- Separated bookkeeping environments
- Dedicated support for users
ENTERPRISE
Powerful control over business spend with custom integration
- Essential + Premium +
- Unlimited cost units, accounts and users
- Customized accounting exports
- API connections with accounting software
- Access to additional modules
- Early access to new features
About us
We are an ambitious fintech company focused on business payments. Since the founding in 2014, we have brought together a team with over 25 years experience in finance as well as in custom software development.
Having worked with many financial departments, we are on a mission to help them achieve fluid business operations with solid controls.
Among our customers are leading organizations in the healthcare, governmental, media, industry and logistics sectors. Many of them have complex administrations and multiple locations or entities.
SimpledCard has offices in Amsterdam, Munich and Budapest.
We are an ambitious fintech company focussed on business payments. Since the founding in 2014, we have brought together a team with over 25 years experience in finance as well as in custom software development.
Having worked with many financial departments, we are on a mission to help them achieve fluid business operations with solid controls.
Among our customers are leading organizations in the healthcare, governmental, media, industry and logistics sectors. Many of them have complex administrations and multiple locations or entities.
SimpledCard has offices in Amsterdam, Munich and Budapest.
FAQ
What is watertight expense management?
By linking prepaid payment cards to smart spending software, you can make your expense management watertight. This enables you to set clear budgets and you will always have the latest transaction data at hand. If an employee has to make unplanned expenditures, the finance team can increase the balance of a payment card in seconds.
In the Card Management System you set your own cost structure and approval steps. In this way you ensure improved governance and you can import the costs into your accounting system at any time. This not only gives you better control over business expenses, but also reduces the administrative workload.
What card type should I choose?
SimpledCard offers both Maestro and Mastercard cards. The choice or combination of payment card(s) depends on the situation within your organization. Let our experts advise you and together determine the best solution.
Which languages does SimpledCard support?
The mobile app and the Card Management System are available in English, German and Dutch.
Can I integrate SimpledCard with my ERP or accounting system?
Yes, there are a number of ways of doing this. We offer various API integrations, CSV files and custom reports. Read more about our software integrations here.
Please contact our experts on tel. +31 20 420 0287 or via sales@simpledcard.com to find out which integration is the best solution for your organization.
Is SimpledCard secure?
Security is central to SimpledCard. We apply the same level of supervision and regulation as you are used to from regular banks and other payment card providers. You can read more about what we do to ensure this on the About us page under the heading Security.
How does SimpledCard protect my data?
We place great importance on the integrity of personal data. All data is stored in encrypted form on secure servers. We comply with the strict data storage rules laid down by the European Central Bank and Mastercard.
We see it as our duty to keep customer data secure at all times. Please see our full privacy policy for more details.
Where are my funds kept?
All funds are held securely in a third party account, in strict compliance with applicable European rules and regulations. The regulator and supervisor will check that the funds are safe at all times.
The secured account will only be used to pay for your business expenses via Mastercard. SimpledCard itself cannot access these funds. We can only view the transaction information to make it available to you in the Card Management System.
How does the implementation of SimpledCard work?
After contract agreement, we verify the necessary company and personal data. This takes about one working day.
Afterwards, our Customer Success team will personally assist you during one or more implementation meetings (normally +/- 1 hour) to support the roll-out within your organization. The entire duration depends on your needs and organizational structure. We always provide the best possible support.
How do I get in touch with the SimpledCard team?
We are available on working days from 09:00 to 17:30h via telephone, chat or email. Our experts are ready to answer all your questions in person.
Sales: tel. +31 20 420 0287 or via sales@simpledcard.com
Already a client? Please visit our contact page for further tips from our Support team.
Get started with SimpledCard
Explore our plans and let our experts help you find the best solution for your organization.
sales@simpledcard.com
Haarlemmerstraat 124F