Declaring on autopilot

Tour operators, airlines and travel agents are currently in peak season. Many business expenses and declarations in this sector still take place in the old way. Thus, employees both at home and abroad go out with a corporate credit card, cash from the company and shoot for it privately if necessary.
In some cases, everything is still kept in a cash book. The finance department has a day job to streamline business expenses and get them right every month. Declaring in the travel industry is still a lot of work.

High season for claims

Business expenses and claims in the travel industry take place at numerous levels and at different times. July and August are the busiest months for this industry, but the lion's share of business spending is done in spring.
Random checks are made for fraud and abuse.

With all the activity around campsites, hotels and holiday parks, there is so much spending by employees that it is impossible to control. Are receipts kept properly, who has the credit card again, is the cash enough, what do we do in case of emergency and where have all the receipts gone?
Peak times in the industry in terms of business, but especially necessary employee expenses, is an administrative drain on the finance department. Monitoring expenses and keeping control during peak season is top sport.

Carefree and cashless on the move

Buyers in the travel industry are regularly on the road checking out new locations, discovering hotels and campsites, visiting trade fairs and highly personalised culture in order to improve the offering.
This obviously requires spending. Therefore, when packing the suitcase, a corporate credit card goes with it. Sometimes another envelope with cash.
Cabin crew, pilots and bus drivers take a cocktail of payment methods on trips to cover business expenses.
At head offices of tour operators and holiday providers, the marketing department and office manager spend in numerous ways. Pilots are already struggling with mountains of paperwork before and after a flight and especially after a delay.
Claims should be on autopilot. Credit cards in one person's name are used by multiple employees. Or they are advanced privately.

Turbulence in finance

The travel and hospitality industry is benefiting well from the recovering economy and the wider snap of consumers.
To cut costs, credit cards are allocated to a handful of people.
However, the reality is that PIN-enabled credit cards are lent among themselves and it is not clear who is responsible for which transaction.

Claiming in the travel industry: there is no time for delay!

With SimpledCard, a travel operator or tour operator itself gives bank-independent payment cards and credit cards and assigns them to employees or teams.
Think of drivers of coach companies using the prepaid credit card to avoid unnecessary delays or teams at campsites and hotels who have to spend for numerous activity programmes.
In case of insufficient balance on the debit card, at the touch of a button, the amount on the card is increased, so that in case of an emergency no one gets stranded. This makes advance payments unnecessary.
The financial manager determines the spending limit per team, employee and department and intervenes where necessary.

All-in-one solution for the travel industry

There are several providers of claims solutions in the travel industry with the bulk of them limited to just a mobile app.
However, that solves part of the claims drama. SimpledCard offers a total package including connection to accounting, the mobile app, as well as bank-independent prepaid cards, ending the proliferation of corporate credit cards and advances.
When an employee uses the SimpledCard payment card, they are asked to take a picture of the receipt, enter cost centre or project number and send it to the finance department.
All transactions and receipts are automatically linked and can be viewed online by both the cardholder and the administrator.

Getting a grip on finance

Thanks to SimpledCard, the finance department acts as a control tower and knows how to smoothly navigate all financial traffic, including all business expenses, in the right direction. This gives a sense of grip and control. Declaring in the travel industry, made easy by SimpledCard.
Curious about what SimpledCard can do for your business? Contact our team and see what the possibilities are for your organisation.