Pay suppliers faster and with less hassle.
Pay suppliers on time and gain full control over your invoicing process, without administrative hassle.
Pay one-time invoices quickly and securely, without hassle
Entering and paying one-off invoices takes a lot of time: entering them, creating a PO number, arranging approvals via e-mail and processing everything manually. This causes delays and keeps your team busy with administrative work. Upload the invoice, go through approval and initiate payment directly to your supplier.
Weekly budget
€ 2000,-
Direct supplier payments from the platform
Initiate payments to suppliers directly from SimpledCard, without needing to go through your local bank.
Automatic IBAN verification for secure payments
Each IBAN is checked for existence and correspondence with the supplier name.
Built-in approval workflows per invoice
Determine who approves invoices and create a full audit trail for compliance. No rigid purchase-to-pay process, but full control.
Get time back for work that matters
By streamlining the process from invoice entry to payment, you save hours a week. Your team no longer needs to manually enter invoices into your accounting system or send emails back and forth to know who ordered what. Employees simply submit the invoice using SimpledCard and add all the necessary details. You invest that time in analysis, budget planning and supporting your organization.
Strong control, without inflexible POs
Adding one-off suppliers in your ERP system is costly and time-consuming. And not always necessary for proper control. Instead of investing time in creating PO numbers afterwards, you would rather spend that time on proper control steps. With SimpledCard, the co-worker does the accounting himself within the cost types and budgets you have released. With multi-step approval, you ensure that the right people have viewed and approved the invoice. All in one clear audit trail.
Keep track of all outgoing payments
You can see in real time which invoices are still open, who still has to approve them and when they will be paid. No more uncertainty about where an invoice is in the process or what amounts are still outstanding. You always have full insight and control over your cash flow.
What our customers say
Thanks to SimpledCard, we have taken full control of our expenditure management. The real-time insights and automatic approvals save us a lot of time every day and ensure transparency within our team.
All teams now have payment cards to incur expenses. Budgets can be adjusted if required. All cash has now disappeared from the floor. Self-managed teams can effortlessly manage with SimpledCard.
The care teams account for expenses through the app, eliminating the need for us to manually enter hundreds of excel sheets. We can monitor expenditure in real time and intervene if necessary.
Claims are now always made digitally. We are up to date with processing expenses at project level a day later. The reservoir of advances and receipts has dried up thanks to SimpledCard.
How it works.
- 1. Upload the invoice and fill in the payment details
You upload your supplier's invoice. Then you enter the IBAN number and amount. You immediately assign the invoice to the correct cost centre and cost type, so that everything will later be automatically assigned to the correct place in your administration.
- 2. IBAN is checked and invoice goes to approval
The IBAN number is automatically verified. The invoice then goes to the correct approver according to your set workflow. Approvers are notified immediately and can approve the invoice or ask questions.
- 3. Your supplier receives payment
Once you approve the invoice, payment is immediately initiated via the platform. After a final release, your supplier receives the money quickly and you have real-time visibility of all outstanding and paid invoices. No more waiting at the bank or unpleasant discussions about invoices not paid on time.
- 4. Invoice and payment automatically in your accounts
The invoice and corresponding payment are automatically synchronized with your accounting package. All data such as amount, cost centre, cost type and supplier information are ready immediately. You no longer need to enter anything manually.
Get started with SimpledCard today
Book a demo and find out how you can easily initiate payments of supplier invoices from the SimpledCard platform.
Finance teams about SimpledCard
Frequently asked questions
- Who is SimpledCard intended for?
SimpledCard was created for finance managers, controllers and CFOs at medium to large organisations. You probably have multiple branches or teams, struggle with cash accounting or expense claims, and want to get a grip on expenses without burdening your team with administration.
- How is SimpledCard different from other solutions?
SimpledCard combines payment cards, spend management and accounting integration in one platform. The business account available through Adyen is covered by the Deposit Guarantee Scheme (DGS). You will work with a dedicated Customer Success Manager who knows your organisation and get support in your own language. Our focus is on the Benelux countries and Germany, where we offer local expertise and personal service.
- Where can employees pay with SimpledCard?
Everywhere Mastercard is accepted. That means in shops, online, and at petrol stations across Europe and worldwide. The cards work the same as regular business payment cards.
- How do I set up approval processes for expenses?
You configure approval workflows by card or issue type. Determine who approves, at what amounts, and whether double approval is required. Approvers receive notifications and can approve directly. The system automatically records who approved what and when for your audit trail.
- Can I allocate expenses to projects or departments?
Yes, you assign each card to a specific cost centre, project or department. Employees can also add additional tags to each transaction themselves. All expenses are automatically categorized. This gives you instant insight into profitability per project or cost structure per department.
- Which accounting systems does SimpledCard integrate with?
SimpledCard integrates directly with Exact Online and AFAS. These are the most widely used accounting systems in the Netherlands. The API links are ready-made and require no technical knowledge to set up. You activate the integration with just a few clicks in the platform. In addition, SimpledCard offers tailor-made reports for all well-known ERP and accounting packages, which you easily import yourself at the end of the month.