Manage online spending without losing control.
See exactly where your digital budget is going and who is using what subscriptions, with full control and transparency.
From hidden costs to full transparency
Online services are signed up for in a flash, but you don't see them in your records until weeks later. Employees use the company credit card for SaaS subscriptions, and by the time you realize it, dozens of unknown subscriptions are already running. We know how difficult it is to keep a grip on digital spending. With SimpledCard, you can immediately see which subscriptions are paid for and who is using them. So you can intervene before your budget runs out.
Weekly budget
€ 2000,-
Secure online payments for every team
Instantly issue virtual payment cards to each team or team member with their own budget. Release online orders with 3D Secure.
Real-time insight into all subscriptions
Know exactly which subscriptions are active and how much they cost you. Use client or project codes to categorize them.
Budget limits you set yourself
Set limits per card or team and block unwanted categories.
See where your money is going before budgets run out
Your team spends an average of 8 hours a month tracking online expenses that are claimed afterwards. When employees order online services, you lose overview and create compliance risks. With SimpledCard, you see all digital expenses on one dashboard and can intervene immediately in case of discrepancies.
Avoid overdue subscriptions
Application down because your subscription is not paid on time? With SimpledCard, you set up automatic top-ups for monthly recurring charges. So never miss an online payment again.
Close faster with automated expense processing
All online transactions are automatically linked to the correct cost centres and project codes. Export directly to your accounting system and save up to 12 hours a month in manual processing and reconciliation of credit card statements.
What our customers say
Thanks to SimpledCard, we have taken full control of our expenditure management. The real-time insights and automatic approvals save us a lot of time every day and ensure transparency within our team.
All teams now have payment cards to incur expenses. Budgets can be adjusted if required. All cash has now disappeared from the floor. Self-managed teams can effortlessly manage with SimpledCard.
The care teams account for expenses through the app, eliminating the need for us to manually enter hundreds of excel sheets. We can monitor expenditure in real time and intervene if necessary.
Claims are now always made digitally. We are up to date with processing expenses at project level a day later. The reservoir of advances and receipts has dried up thanks to SimpledCard.
How it works.
- 1. Issue cards for online spending
Create virtual or physical cards for teams, projects or specific services within minutes. Employees can pay directly online, with the budget limits you set. Online payments they release via the mobile app with 3D Secure.
- 2. Decide what cards can be used for
Set budget limits by day, week or month and block categories you want to exclude. You receive instant notifications with every transaction, so you always know what's happening with your budget.
- 3. Track all spending on one dashboard
Get an overview of all active subscriptions at a glance. Payment receipts are digitally added and approved according to your own workflow. Filter easily by cost centre, project or team to make analyses.
- 4. Link with your accounting system
Transactions are automatically booked in AFAS, Exact or SAP with the correct cost centres and VAT codes. You close faster and save time on manual entry and error checks.
Ready to get a grip on your online spending?
Book a demo and discover how SimpledCard helps you create transparency in digital spending without blocking your teams.
Finance teams about SimpledCard
Frequently asked questions
- Who is SimpledCard intended for?
SimpledCard was created for finance managers, controllers and CFOs at medium to large organisations. You probably have multiple branches or teams, struggle with cash accounting or expense claims, and want to get a grip on expenses without burdening your team with administration.
- How is SimpledCard different from other solutions?
SimpledCard combines payment cards, spend management and accounting integration in one platform. The business account available through Adyen is covered by the Deposit Guarantee Scheme (DGS). You will work with a dedicated Customer Success Manager who knows your organisation and get support in your own language. Our focus is on the Benelux countries and Germany, where we offer local expertise and personal service.
- Where can employees pay with SimpledCard?
Everywhere Mastercard is accepted. That means in shops, online, and at petrol stations across Europe and worldwide. The cards work the same as regular business payment cards.
- What is 3D Secure?
3D Secure (also known as ‘Mastercard SecureCode’, ‘Identity Check’ and ‘Verified by Visa’) is a standard that helps to reduce fraud and make your online payments extra secure. Authentication is the process of identifying yourself by sharing secure information available only to you.
- How do I set up approval processes for expenses?
You configure approval workflows by card or issue type. Determine who approves, at what amounts, and whether double approval is required. Approvers receive notifications and can approve directly. The system automatically records who approved what and when for your audit trail.
- Can I allocate expenses to projects or departments?
Yes, you assign each card to a specific cost centre, project or department. Employees can also add additional tags to each transaction themselves. All expenses are automatically categorized. This gives you instant insight into profitability per project or cost structure per department.
- Which accounting systems does SimpledCard integrate with?
SimpledCard integrates directly with Exact Online and AFAS. These are the most widely used accounting systems in the Netherlands. The API links are ready-made and require no technical knowledge to set up. You activate the integration with just a few clicks in the platform. In addition, SimpledCard offers tailor-made reports for all well-known ERP and accounting packages, which you easily import yourself at the end of the month.