Manage expenses across all sites with one central platform.
Get real-time visibility across all branches and standardize your spending processes with one integrated solution.
From fragmented processes to central control
Different systems per location, inconsistent approval processes and a lack of uniform overview make managing expenses across branches and entities unnecessarily complex. That costs your finance team valuable time. SimpledCard gives you a single platform that allows you to manage corporate spending across all locations, standardize processes and still maintain local flexibility.
Weekly budget
€ 2000,-
Instant insight into performance per site
See instantly what each site spends and compare performance between sites.
New branches operational immediately
Issue cards to new locations within minutes without applications to your local bank.
Consistent processes with local autonomy
Set uniform policies and give sites the flexibility they need.
Save hours of coordination between branches
Your finance team no longer has to manually collect data from different locations or e-mail endlessly about who spent what. Everything is in one system and everyone works according to the same processes. You would much rather invest that time in analyses that add real value to the organization.
Prevent budget overruns before they happen
Get instant notification when a location reaches a certain percentage of its budget. Set limits per site and automatically block spending when budgets run out. This way, you keep a grip on overall spending while each location has the autonomy to act quickly within those frameworks.
Growth to new locations without additional headaches
Whether you open your fifth or fifteenth branch, the process remains the same. You easily choose one of the approval flows you have created and assign it to the new team. New employees are quickly operational with their own card and immediately work to your standards. Your finance team scales with you without you having to hire extra people to manage the complexity.
What our customers say
Thanks to SimpledCard, we have taken full control of our expenditure management. The real-time insights and automatic approvals save us a lot of time every day and ensure transparency within our team.
All teams now have payment cards to incur expenses. Budgets can be adjusted if required. All cash has now disappeared from the floor. Self-managed teams can effortlessly manage with SimpledCard.
The care teams account for expenses through the app, eliminating the need for us to manually enter hundreds of excel sheets. We can monitor expenditure in real time and intervene if necessary.
Claims are now always made digitally. We are up to date with processing expenses at project level a day later. The reservoir of advances and receipts has dried up thanks to SimpledCard.
How it works.
- 1. Set up your organizational structure
Configure your entities, branches, departments and teams in the platform. Assign cost types and cost centres to each team and location, and determine who is responsible for budgets and approvals. You do this once, after which the structure is automatically applied to all cards and transactions.
- 2. Configure your policies and workflows
Determine which approval processes apply per branch and set spending policies. Who is allowed to approve what? Which spending categories are allowed? For which expenditure do you want additional approval? These rules are set once and apply automatically to all current and future branches.
- 3. Issue cards and allocate budgets
Issue payment cards directly to employees at any location. Assign a budget per card and link it to the correct cost centre. The policies you set in step 2 are applied automatically. Employees can start working immediately and budgets are easily adjusted when needed.
- 4. Monitor all sites continuously
Track expenses in real time by location, department or cost centre. Generate reports showing exactly the information you need and export data directly to your accounting system. This allows you to see immediately where money is going and take quick action if needed.
Get started with SimpledCard today
Book a demo and discover how to manage busines spend for all your entities and branches from one platform.
Finance teams about SimpledCard
Frequently asked questions
- Who is SimpledCard intended for?
SimpledCard was created for finance managers, controllers and CFOs at medium to large organisations. You probably have multiple branches or teams, struggle with cash accounting or expense claims, and want to get a grip on expenses without burdening your team with administration.
- How is SimpledCard different from other solutions?
SimpledCard combines payment cards, spend management and accounting integration in one platform. The business account available through Adyen is covered by the Deposit Guarantee Scheme (DGS). You will work with a dedicated Customer Success Manager who knows your organisation and get support in your own language. Our focus is on the Benelux countries and Germany, where we offer local expertise and personal service.
- Where can employees pay with SimpledCard?
Everywhere Mastercard is accepted. That means in shops, online, and at petrol stations across Europe and worldwide. The cards work the same as regular business payment cards.
- How do I set up approval processes for expenses?
You configure approval workflows by card or issue type. Determine who approves, at what amounts, and whether double approval is required. Approvers receive notifications and can approve directly. The system automatically records who approved what and when for your audit trail.
- Can I allocate expenses to projects or departments?
Yes, you assign each card to a specific cost centre, project or department. Employees can also add additional tags to each transaction themselves. All expenses are automatically categorized. This gives you instant insight into profitability per project or cost structure per department.
- Which accounting systems does SimpledCard integrate with?
SimpledCard integrates directly with Exact Online and AFAS. These are the most widely used accounting systems in the Netherlands. The API links are ready-made and require no technical knowledge to set up. You activate the integration with just a few clicks in the platform. In addition, SimpledCard offers tailor-made reports for all well-known ERP and accounting packages, which you easily import yourself at the end of the month.