Fleet costs and travel project budgets with no surprises.
Give drivers and travel teams smart payment cards and track spending in real time. See instantly what each route or trip costs and intervene before budgets are exceeded.
How do you keep a grip on your itinerary and travel budgets?
In transport and travel projects, there are constant changes, which is why you need a real-time and flexible solution. With traditional credit cards, you only see at the end of the month that routes or trips have gone over budget. With unplanned spending on fuel, toll roads or accommodation, you easily run into inflexible credit limits. We know how frustrating that is. With SimpledCard, you set your own flexible limits and keep real-time insight into spending per route or travel team. This allows you to take timely action and keep deliveries and travel profitable.
Weekly budget
€ 2000,-
Pay on the go
Give drivers and travel teams smart payment cards and set budget limits per trip or journey. Pay globally thanks to Mastercard.
Routes completed on time
When unexpected costs occur, replenish the budget in real time so your team can deliver. Drivers submit receipts immediately via the app.
Real-time route insight
See all transactions in real time and keep track of fuel and delivery costs per route or trip with project codes.
Enable your teams to drive the ride
Drivers and travel teams need to make quick decisions on the road. With SimpledCard, you give them a flexible means of payment, allowing them to pay for fuel, toll roads and accommodation worldwide, without losing control. Set clear budgets per route or trip and adjust in real time where necessary. Instead of collecting receipts, your team submits the costs with corresponding route code immediately via the mobile app.
Protect your margins by taking timely action
With SimpledCard, you track exactly how much was spent per route or trip, so you can decide in time whether to adjust schedules or deploy additional resources. Detailed insight into fleet costs per driver or travel group helps you understand where the money is going. Export all expenses to your ERP system and use the data to improve your route optimisation and budget future trips more accurately.
More time for growth by automating administration
Drivers and travel teams take a picture of the receipt and complete the accountability via the mobile app. With SimpledCard, you set up your own approval flow so the data automatically arrives at your finance team, already linked to the right route or journey. Your finance department thus saves hours a week processing expenses and gets time to focus on transport analysis that really adds value.
What our customers say
Thanks to SimpledCard, we have taken full control of our expenditure management. The real-time insights and automatic approvals save us a lot of time every day and ensure transparency within our team.
All teams now have payment cards to incur expenses. Budgets can be adjusted if required. All cash has now disappeared from the floor. Self-managed teams can effortlessly manage with SimpledCard.
The care teams account for expenses through the app, eliminating the need for us to manually enter hundreds of excel sheets. We can monitor expenditure in real time and intervene if necessary.
Claims are now always made digitally. We are up to date with processing expenses at project level a day later. The reservoir of advances and receipts has dried up thanks to SimpledCard.
How it works.
- Issue smart payment cards to your team
Through the SimpledCard platform, you issue payment cards directly from your own stock. You decide who gets which card and set budgets per person, team or location. Within minutes, your team is ready to make payments.
- Employees pay and photograph the receipt
Employees pay with their card in-store and immediately photograph the receipt via the mobile app or web app. The receipt is automatically linked to the transaction. Simple and always fully documented.
- Manage budgets and limits in real time
In your dashboard, you immediately see where the budgets for each branch are and adjust limits when necessary. Cost reports follow your own approval process. This way, you maintain control and intervene in time in case of deviations.
- All expenses automatically sent to your accounts
SimpledCard automatically synchronizes with Exact, AFAS or other accounting packages. Transactions, receipts and approved expense reports flow directly through without you or your team having to do anything.
Get started with SimpledCard today
Book a demo and find out how you can replace petty cash on site using SimpledCard.
