Get rid of advances to teachers' private accounts

Teacher is not a bank. Stop private advances.

Automation, digitisation and internationalisation are unavoidable at educational institutions. We see education increasingly taking place online and information being provided digitally. Students buy licences online and all information about lessons and results can be found online. Yet advances often still have to be made by private accounts.

Education becomes more international, spending too

Universities and colleges are striving to become increasingly international and excellent. This is particularly important at institutions funded by the government, NWO, industry and the EU. It is common for these academic institutions to cooperate through their network with institutes and foreign governments to achieve strategic cooperation in research and education.
As a result, lecturers make long-term commitments to foreign universities as guest lecturers to teach there.
SimpledCard is happy to think along and facilitate the business expenses needed to realise the international ambition of universities, colleges and teachers.

Financial management runs out of time

Herein lies an important role for the financial manager who sees his role expanding beyond the boundaries of financial management and therefore lacking time and insight, but has to answer to the board.
Despite all the technological developments, there is one area within financial management that remains: advances to teachers' private accounts, envelopes of cash and a complex and bureaucratic declaration process.

Advances for and by teachers

Many teachers make their private account available for employer expenses. For instance, advances are deposited there so that teachers have enough money in the account during field trips or internship visits abroad and working visits to industry. Some teachers even receive envelopes containing thousands of euros in cash.
Afterwards, a settlement takes place and the finance department is saddled with receipts that have to be scanned manually, transactions that have to be sorted out and change that has to be processed.
It also happens that teachers have to advance expenses themselves because, for example, advances prove to be insufficient afterwards. This is an unnecessary administrative burden for both the teacher and the finance department.

SimpledCard reduces administrative workload and advances

SimpledCard business debit cards replace advances on private accounts and envelopes of cash. The prepaid SimpledCard Mastercards, which can be issued in the student's name, are accepted worldwide. During a field trip or stay abroad, teachers are given a SimpledCard debit card with sufficient balance on it.
The lecturer returns the prepaid card after the trip and claims can be entered through the app. By taking a picture of the receipt with the app, it is digitised, automatically, linked to the transaction and loaded into the accounts.
In case of theft or loss of the card, it can be (temporarily) blocked in the app and in case of emergency, additional budget can be put on the card immediately. Furthermore, the system notifies of anomalous transactions. Using SimpledCard in this way reduces the risk of fraud.
Both the teacher and the finance department have insight into the budget and can see real-time spending. This saves both parties a lot of time and frustration and provides insight and control. With this, the university or college avoids discussions about expense claims, advances to private accounts, repetitive actions, manual entry of receipts and processing of claim forms. SimpledCard reduces the administrative workload for both lecturer and finance department.
SimpledCard is happy to think with you about a total solution within your educational institution. Request a short online demo and see for yourself why our education customers choose SimpledCard or call +31 20 - 4200 287 for more information.