Replace cash at your locations with a digital alternative with full control.
With SimpledCard, you get a grip on spending without the hassle of cash. Your teachers and teaching staff save time and can focus on education.
Spending too much time on cash at your schools and childcare sites? Get a grip with SimpledCard.
Cash across multiple campus locations and childcare sites means cash books per department, daily checks, transporting cash between buildings and missing receipts for field trips and school materials. SimpledCard helps you solve this with digital payment cards that allow you to pay teachers and teaching staff without having to advance your own money. So you regain control of spending per location - without extra administrative work for your teaching teams.
Weekly budget
€ 2000,-
You save time on cash checks
Stop with cashbooks and daily closures and give your teachers and teaching staff space for what matters: teaching and care.
No more lost receipts
No hassle with return money on school trips and every receipt is recorded directly in the app. So your administration for educational activities always remains complete.
More control, less risk
Real-time visibility of spending by department or campus location and not the security risks of cash for your teaching teams.
Cash on education sites costs you more than you think
Your finance team spends hours on cash checks for relatively small expenses on teaching materials, field trips and school activities. Receipts from class outings get lost and records by location remain incomplete. In addition, cash poses security risks for teachers on school trips. With SimpledCard, you eliminate these hidden costs and provide a smarter solution for your teaching teams.
Pay without cash or private card
Your teachers and teaching assistants no longer have to advance their own money for teaching materials, school trips or childcare activities. They pay directly with their SimpledCard debit card at the shop or online for research projects and photograph the receipt. No more keeping cash books by department, or waiting for refunds. This way, you make small expenses for student activities easy for everyone.
All your expenses automatically in your accounts
Your accounting package such as Exact or AFAS automatically receives all transactions and cost entries by department or campus location. This saves your finance team hours of manual entry each month and eliminates typos in your education records.
What our customers say
Thanks to SimpledCard, we have taken full control of our expenditure management. The real-time insights and automatic approvals save us a lot of time every day and ensure transparency within our team.
All teams now have payment cards to incur expenses. Budgets can be adjusted if required. All cash has now disappeared from the floor. Self-managed teams can effortlessly manage with SimpledCard.
The care teams account for expenses through the app, eliminating the need for us to manually enter hundreds of excel sheets. We can monitor expenditure in real time and intervene if necessary.
Claims are now always made digitally. We are up to date with processing expenses at project level a day later. The reservoir of advances and receipts has dried up thanks to SimpledCard.
How it works.
- Issue smart payment cards to your team
Through the SimpledCard platform, you issue payment cards directly from your own stock. You decide who gets which card and set budgets per person, team or location. Within minutes, your team is ready to make payments.
- Employees pay and photograph the receipt
Employees pay with their card in-store and immediately photograph the receipt via the mobile app or web app. The receipt is automatically linked to the transaction. Simple and always fully documented.
- Manage budgets and limits in real time
In your dashboard, you immediately see where the budgets for each branch are and adjust limits when necessary. Cost reports follow your own approval process. This way, you maintain control and intervene in time in case of deviations.
- All expenses automatically sent to your accounts
SimpledCard automatically synchronizes with Exact, AFAS or other accounting packages. Transactions, receipts and approved expense reports flow directly through without you or your team having to do anything.
Get started with SimpledCard today
Book a demo and find out how you can replace petty cash on site using SimpledCard.
