Handle travel expenses with the smart alternative to the corporate credit card.
No more waiting for monthly credit card statements or complicated claim processes. With smart payment cards from SimpledCard, you ensure smooth and digital handling of travel expenses for your employees.
Travel costs for different locations in order
If employees travel frequently to visit customers, they need a way to pay for expenses. Organising payment or fuel cards by region is a hassle. With one central system, you bring all travel expenses together and regain control.
Weekly budget
€ 2000,-
Issue cards and set limits yourself
No more negotiating credit cards and limits with local banks. With SimpledCard, you work with smart payment cards; you assign a budget per card from the main balance yourself.
Always up-to-date insight
With the SimpledCard Card Management System, you centrally keep track of which cards are in use and see in real time which expenses are incurred.
Easy and time-saving process
Your employees submit cost allocations themselves via the app, making the process smoother and faster.
The payment solution for travel expenses
With SimpledCard, you easily centralize all your business expenses for multiple entities or office locations. At the same time, you divide the payment and accountability process. Among other things, this ensures faster implementation and an easier claim handling process.
Less burden on management
You no longer need management to request new payment cards or adjust spending limits at local banks. You issue your own Mastercard cards with clear budgeting and separate limits per location and function. You check and process transactions and expense claims with just a few actions.
Better financial discipline
You create uniform processes for business and travel expenses across locations. You are always up-to-date on all expenses incurred in one central system with flawless integration of reports across different accounting systems.
What our customers say
Thanks to SimpledCard, we have taken full control of our expenditure management. The real-time insights and automatic approvals save us a lot of time every day and ensure transparency within our team.
All teams now have payment cards to incur expenses. Budgets can be adjusted if required. All cash has now disappeared from the floor. Self-managed teams can effortlessly manage with SimpledCard.
The care teams account for expenses through the app, eliminating the need for us to manually enter hundreds of excel sheets. We can monitor expenditure in real time and intervene if necessary.
Claims are now always made digitally. We are up to date with processing expenses at project level a day later. The reservoir of advances and receipts has dried up thanks to SimpledCard.
How it works.
- 1. Issue payment cards to your travel team
You have complete control over card issuance and the maximum spending limit, so you are not dependent on a bank. You can also easily reassign the cards to another employee.
- 2. Employees pay and link receipts digitally
Your employees link receipts digitally to the transaction. They submit most cost allocations themselves via the mobile app, making the process smoother and faster.
- 3. Set your own approval steps
You also organize checking faster by setting the approval steps, decentralized or central, yourself. You check and process justifications and claims with just a few actions.
- 4. Central reporting for all sites
With the SimpledCard Card Management System, you centrally keep track of which cards are in use and which expenditures have been made. By linking to your accounting package, your records are always up-to-date.
Get started with SimpledCard today
Book a demo and discover how you can handle travel expenses more easily without hassle with SimpledCard.
Finance teams about SimpledCard
Frequently asked questions
- Who is SimpledCard intended for?
SimpledCard was created for finance managers, controllers and CFOs at medium to large organisations. You probably have multiple branches or teams, struggle with cash accounting or expense claims, and want to get a grip on expenses without burdening your team with administration.
- How is SimpledCard different from other solutions?
SimpledCard combines payment cards, spend management and accounting integration in one platform. The business account available through Adyen is covered by the Deposit Guarantee Scheme (DGS). You will work with a dedicated Customer Success Manager who knows your organisation and get support in your own language. Our focus is on the Benelux countries and Germany, where we offer local expertise and personal service.
- Where can employees pay with SimpledCard?
Everywhere Mastercard is accepted. That means in shops, online, and at petrol stations across Europe and worldwide. The cards work the same as regular business payment cards.
- How do I set up approval processes for expenses?
You configure approval workflows by card or issue type. Determine who approves, at what amounts, and whether double approval is required. Approvers receive notifications and can approve directly. The system automatically records who approved what and when for your audit trail.
- Can I allocate expenses to projects or departments?
Yes, you assign each card to a specific cost centre, project or department. Employees can also add additional tags to each transaction themselves. All expenses are automatically categorized. This gives you instant insight into profitability per project or cost structure per department.
- Which accounting systems does SimpledCard integrate with?
SimpledCard integrates directly with Exact Online and AFAS. These are the most widely used accounting systems in the Netherlands. The API links are ready-made and require no technical knowledge to set up. You activate the integration with just a few clicks in the platform. In addition, SimpledCard offers tailor-made reports for all well-known ERP and accounting packages, which you easily import yourself at the end of the month.