Project costs that never cause surprises again.
Give teams smart payment cards and track spending in real time. Instantly see how much each project costs and intervene before budgets are exceeded.
How do you keep a grip on your project budgets?
With large projects, there are constant changes, which is why you need a real-time and flexible solution. With traditional credit cards, you only see at the end of the month that projects have gone over budget. With unplanned high spend, you easily run into inflexible credit limits. We know how frustrating that is. With SimpledCard, you set flexible limits yourself and keep real-time insight into spending. This way, you intervene in time and keep your projects profitable.
Weekly budget
€ 2000,-
Pay directly with project cards
Issue smart debit cards from your own stock and set budget limits per project member. Pay globally thanks to Mastercard.
Projects completed on time
When unexpected expenses occur, replenish the budget in real time so your team can deliver on time. Project members submit receipts immediately via the app.
Real-time budget insight
See all transactions in real time and keep track of budget and expenditure per project with project codes.
Empower your team to get the job done
Project teams have to make a lot of decisions in a short space of time. With SimpledCard, you give them a flexible means of payment that allows them to pay globally without losing control. Set clear project budgets and adjust in real time where necessary. Instead of collecting receipts, your team submits the expenses with corresponding project code immediately via the mobile app.
Protect your margins by taking timely action
With SimpledCard, you track exactly how much has been spent, so you can decide in time whether to adjust the project or deploy additional resources. Detailed insight into project costs per phase, customer or team helps you understand where the money is going. Export all expenses to your ERP system and use the data to optimize your pricing, improve resource allocation and budget future projects more accurately.
More time for growth by automating administration
Teams take a picture of the receipt and fill in the justification via the mobile app. With SimpledCard, you set up your own approval flow so that the data automatically arrives at your finance team, already linked to the right project. Your finance department thus saves hours a week processing expenses and gets time to focus on project analyses that add real value.
What our customers say
Thanks to SimpledCard, we have taken full control of our expenditure management. The real-time insights and automatic approvals save us a lot of time every day and ensure transparency within our team.
All teams now have payment cards to incur expenses. Budgets can be adjusted if required. All cash has now disappeared from the floor. Self-managed teams can effortlessly manage with SimpledCard.
The care teams account for expenses through the app, eliminating the need for us to manually enter hundreds of excel sheets. We can monitor expenditure in real time and intervene if necessary.
Claims are now always made digitally. We are up to date with processing expenses at project level a day later. The reservoir of advances and receipts has dried up thanks to SimpledCard.
How it works.
- 1. Set project budgets
Create a budget per project and issue payment cards to team members who spend. Set limits appropriate to the scope of the project and adjust them when necessary.
- 2. Teams pay directly with the card
Project members pay worldwide using their prepaid debit cards. They instantly take a picture of the receipt via the SimpledCard app and add project codes. The justification is automatically sent to the appropriate approver.
- 3. Monitor spending in real time
In your dashboard, track exactly how much has been spent per project. You immediately see when a project is approaching its budget and can decide whether to make adjustments or adjust the budget. A project leader on the phone who urgently needs more budget? With a few clicks, you release additional funds online.
- 4. Export to your accounts
Synchronize all project transactions with your ERP system. We already automatically link receipts and VAT specifications to the correct cost types and project codes.
Get started with SimpledCard today
Book a demo and find out how you can manage project costs in real time with SimpledCard.
Finance teams about SimpledCard
Frequently asked questions
- Who is SimpledCard intended for?
SimpledCard was created for finance managers, controllers and CFOs at medium to large organisations. You probably have multiple branches or teams, struggle with cash accounting or expense claims, and want to get a grip on expenses without burdening your team with administration.
- How is SimpledCard different from other solutions?
SimpledCard combines payment cards, spend management and accounting integration in one platform. The business account available through Adyen is covered by the Deposit Guarantee Scheme (DGS). You will work with a dedicated Customer Success Manager who knows your organisation and get support in your own language. Our focus is on the Benelux countries and Germany, where we offer local expertise and personal service.
- Where can employees pay with SimpledCard?
Everywhere Mastercard is accepted. That means in shops, online, and at petrol stations across Europe and worldwide. The cards work the same as regular business payment cards.
- How do I set up approval processes for expenses?
You configure approval workflows by card or issue type. Determine who approves, at what amounts, and whether double approval is required. Approvers receive notifications and can approve directly. The system automatically records who approved what and when for your audit trail.
- Can I allocate expenses to projects or departments?
Yes, you assign each card to a specific cost centre, project or department. Employees can also add additional tags to each transaction themselves. All expenses are automatically categorized. This gives you instant insight into profitability per project or cost structure per department.
- Which accounting systems does SimpledCard integrate with?
SimpledCard integrates directly with Exact Online and AFAS. These are the most widely used accounting systems in the Netherlands. The API links are ready-made and require no technical knowledge to set up. You activate the integration with just a few clicks in the platform. In addition, SimpledCard offers tailor-made reports for all well-known ERP and accounting packages, which you easily import yourself at the end of the month.