Manage expenses across all branches with one central platform.
Get real-time visibility across all shops and standardise your spending processes with one integrated solution.
From fragmented processes to central control
Different systems per shop, inconsistent approval processes and a lack of uniform overview make managing expenses across branches unnecessarily complex. That costs your finance team valuable time. SimpledCard gives you a single platform that allows you to manage corporate spending across all shops, standardise processes and still maintain local flexibility for shop managers.
Weekly budget
€ 2000,-
Direct insight per shop
See instantly what each shop spends and compare performance between branches.
New shops operational immediately
Issue cards to new branches within minutes without bank applications.
Consistent processes
Set uniform policies and give shops the flexibility they need.
Save hours of coordination between shops
Your finance team no longer has to manually collect data from different branches or e-mail endlessly about who spent what on stock, displays or local marketing. Everything is in one system and everyone works according to the same processes. You would much rather invest that time in analyses that add real value to the organisation.
Prevent budget overruns before they happen
Get instant notification when a shop reaches a certain percentage of its budget for stock or marketing. Set limits per branch and automatically block spending when budgets run out. This way, you maintain a grip on overall spending while each shop manager has the autonomy to act quickly within those frameworks.
Growth to new branches without additional headaches
Whether you open your fifth or fifteenth shop, the process remains the same. You easily choose one of your own set up approval flows and assign it to the new shop team. New employees are quickly operational with their own card and immediately work to your standards. Your finance team scales with you without you having to hire extra people to manage the complexity.
What our customers say
Thanks to SimpledCard, we have taken full control of our expenditure management. The real-time insights and automatic approvals save us a lot of time every day and ensure transparency within our team.
All teams now have payment cards to incur expenses. Budgets can be adjusted if required. All cash has now disappeared from the floor. Self-managed teams can effortlessly manage with SimpledCard.
The care teams account for expenses through the app, eliminating the need for us to manually enter hundreds of excel sheets. We can monitor expenditure in real time and intervene if necessary.
Claims are now always made digitally. We are up to date with processing expenses at project level a day later. The reservoir of advances and receipts has dried up thanks to SimpledCard.
How it works.
- Set up your organisational structure
Configure your entities, branches, departments and teams in the platform. Assign cost types and cost centres to each team and location, and determine who is responsible for budgets and approvals. You do this once, after which the structure is automatically applied to all cards and transactions.
- Configure your policies and workflows
Determine which approval processes apply per branch and set spending policies. Who is allowed to approve what? Which spending categories are allowed? For which expenditure do you want additional approval? These rules are set once and apply automatically to all current and future branches.
- Issue cards and allocate budgets
Issue payment cards directly to employees at any location. Assign a budget per card and link it to the correct cost centre. The policies you set in step 2 are applied automatically. Employees can start working immediately and budgets are easily adjusted when needed.
- Monitor all sites continuously
Track expenses in real time by location, department or cost centre. Generate reports showing exactly the information you need and export data directly to your accounting system. This allows you to see immediately where money is going and take quick action if needed.
Get started with SimpledCard today
Book a demo and find out how you can replace petty cash on site using SimpledCard.
